Spruce Computer Systems

Reduce paper handling by taking advantage of integrated document management, email, fax, and push messaging

Ever think about how much money is tied up in all that paper you print and file every day? SpruceWare.NET, Spruce’s Windows powered business management system, includes simple to use document management, emailing, faxing, laser forms and push messaging.

SpruceWare.NET uses 4 product cornerstones to provide easy navigation and smooth workflow. The cornerstones—Application Folders, Attachments, Dynamic Reports, and Built-in Document Management—are what sets SpruceWare.NET apart as an extraordinary information tool that instantly improves workflow management and simplifies operations.

1. Application Folders

Application Folder – Purchase Order Entry

• Keeps You in Your Seat
  • Pertinent information is always just one click away
  • Information changes with application
    • From POS: View past Customer Invoices and much more
    • From Purchasing: View Past Usage and Costs and much more
• Navigation
  • Icons indicate additional information is available
  • Mouse or Keyboard driven
  • Drag and Drop

2. Attachments & Web Links

Attachments & Web Links

• Brings the Outside In
  • Attach any Windows file to transactions and records
    • Attach tax exempt certificates to customer records; attach manufacturer’s specs, warranty information, schematics to inventory records
  • Private or shared use
  • Available for print at POS
• Attachment Types:
  • Office files, Word, Excel, etc.
  • Images or Video
    • jpg, bmp, tiff, pdf, etc.
    • Attach photos of damaged goods to receipts, attach photos of inventory—on site as delivered—to customer orders
  • Attach scanned documentation to transactions
    • Attach builders’ material lists to special orders; attach packing slips to receipts
  • Web Links

3. Dynamic Reports

Dynamic Reporting

• Snapshot in Time
  • Any information, any time
  • Drill down to transaction detail from Report screen view
  • Maintain a true paperless environment—never any need to print a hard copy
  • Look forward, look backward
  • Easy archival of information
  • Summary or detail
  • Hyperlink to documents
• Report Wizard
  • Allows easy sorting and filtering of information.
• Schedule Wizard
  • Brings you the information you want when you want it. Set it and forget it.

4. Built-In Document Management System

Built-In Document Management System

• Relationships Between Documents
  • Automatically builds a “relationship tree” between associated transactions and documents
    • Supports scanned documents and attachments
    • Move through the tree with a click
    • Hyperlink from reports
  • Signature capture
• Document Viewer
  • Never search for a hard copy again
• Search Wizard
  • Allows you to immediately locate all information relating to a transaction.